MEETINGS AND DECISION-MAKING PROCESSES 

Section 1: General Meetings

Annual Global Assembly (AGA):

The AGA is the highest decision-making body of the Global Union of Changemakers (GUC) and shall be convened once every calendar year. It includes:

Review of activities, projects, finances, and leadership reports.

Amendments to the constitution (if proposed).

Election or ratification of global and regional leaders where applicable.

Special Meetings:

May be called by the President, Executive Director, or upon written request by at least 25% of active departmental leaders to address urgent matters.

Virtual Coordination Meetings:

Monthly or bi-monthly virtual meetings shall be conducted per department and by cross-functional teams to monitor progress, share insights, and provide updates.

Section 2: Quorum

For official global decisions, a quorum is established when two-thirds (2/3) of department heads or national representatives are present (physically or virtually)

For national or regional meetings, a quorum is defined by simple majority (50% +1) of active local leadership members.

Section 3: Decision-Making Process

Decisions shall be made by consensus, or where necessary, through voting (simple majority rules apply unless otherwise stated).

Sensitive or structural decisions (e.g., constitutional amendments, removal of top leadership) requires atleast 70 percent of majority.

Section 4: Documentation and Transparency

Minutes of all meetings shall be recorded and stored digitally.

Key decisions must be shared with members through official communication channels.

The Secretary General ensures timely documentation and circulation of meeting records.

Section 5: Inclusiveness in Deliberations

Youth from underrepresented groups (persons with disabilities, rural youth, indigenous communities, etc.) must be consulted where their interests are impacted.

Translation or alternative formats shall be used when possible to ensure participation across regions and backgrounds.